Communicating Issues Without Starting a War
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Raising an issue with someone is one of the most important communication skills there is, and one of the most consistently handled badly. Most people swing between two extremes: avoiding the issue until resentment builds into explosion, or raising it in a way that immediately puts the other person on the defensive. The single most important distinction is between describing behaviour and attacking character. Saying someone was late is very different from saying they are unreliable. Saying a decision did not work is very different from saying someone made a terrible choice. When you describe behaviour, you give the other person something they can respond to and change. When you attack character, you give them something they can only defend or deny. Effective issue communication shares a few features. It is specific: it names what happened, not everything that has ever happened. It uses first-person language: what you experienced, not what the other person fundamentally is. It is focused on forward resolution, not backward blame. And it separates the issue from the person, so that addressing the issue does not require the other person to conclude they are fundamentally flawed. None of this softens truth. It delivers truth in a way that can actually be heard.